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Virtual email assistant

Brief it once on what matters and how you write — then it runs the same routine every morning, without a handover.

Run my inbox routine every weekday at [7am], before I start work. Step 1 — Read everything that arrived since yesterday and sort it into [Needs me], [Waiting on someone], [FYI] and [Ignore]. Put something in "Needs me" only if a specific person is waiting on a specific decision. Step 2 — For anything in [Needs me] that is a routine request I have answered before, draft a reply in my own style, matching the length and tone of my past replies to that person. Leave a marked [GAP] wherever you need a number or a date I haven't given you. Step 3 — For anything I said I would follow up on more than [5] days ago and haven't, add it to a chase list with the original thread linked. Step 4 — Put the whole thing in [a Google Doc] as four short sections, with a one-line note on anything you were unsure about. Rules that never change: don't send, don't archive, don't delete, don't mark as read. If something looks urgent or unusual, put it at the top and say why instead of handling it.
Brief my assistant

HOW IT WORKS

You brief it once. Sai does the other three steps, every morning, without asking again.

Step 1

Brief It Once

Describe what matters, how you write, and what it must never touch.

Step 2

Sai Runs the Whole Routine

Sai sorts, drafts, and chases what's overdue — in one pass, unattended.

Step 3

Sai Reports What It Did

Sai hands back a summary, flagging anything unusual instead of acting on it.

Step 4

You Approve and Move On

Skim it, send the drafts you like, and get your morning back.

RELEVANT USE CASES FOR BUSY INBOXES

BUILT FOR FOUNDERS, EXECUTIVES & OPERATORS

One briefing, one routine, and permissions you hand over one at a time.

One Briefing, Not a Handover Every Time

Sorting, drafting and chasing overdue threads run as a single saved routine. You explain what matters once — not again every time someone new takes over the inbox.

It Reports Back Instead of Improvising

Every run ends with a summary of what was done and what was skipped. Anything urgent or unusual goes to the top of the report rather than being handled on a guess.

Built for Run #100, Not Run #1

The hundredth morning runs exactly like the first, with no retraining and no handover — and every repetition makes it cheaper and more reliable.

Permissions You Grant One at a Time

Sai starts read-only: no sending, no archiving, no deleting. You extend what it may do once you have watched a week of runs, and you can narrow it again at any point.

Virtual email assistants

Software or a person: what a virtual email assistant means now

A virtual email assistant is either of two quite different things. Historically
it meant a remote person hired to organise, prioritise and reply to mail on
someone's behalf. More recently it means software that performs the same
routine. Both genuinely work. The reason people hesitate between them is
rarely the monthly cost — a good assistant earns it — but the part nobody
quotes for: the briefing. Explaining what matters, how you write, which
senders are exceptions and what must never be touched takes weeks, and it has
to be repeated every time the person changes.

Hand over the whole inbox routine, once

Sai is briefed the way a new assistant would be, but only once. You describe
what makes a message worth your attention, how you write to different people,
what is overdue if you haven't answered in five days, and the things it must
never do. That becomes a single saved routine: each morning Sai reads
everything that arrived, sorts it, drafts replies to the requests you have
answered before, chases the threads you promised to follow up on, and hands
back one summary. The briefing does not expire, and it does not need repeating
next quarter.

Working in shared inboxes and webmail with no API

An assistant is only useful if they can reach the mail. Much business
correspondence sits in shared support inboxes, webmail on a company domain,
client portals with internal messaging, and older systems used across finance
and operations — none of which expose a public API. Software that relies on
integrations simply cannot go there, which is one reason people fall back on
hiring a person. Sai operates a real browser inside your own logged-in
sessions instead. If a person can click it, Sai can run it.

The hundredth morning, run exactly like the first {#scheduled}

The value of an assistant is not in any single morning; it is in the routine
happening every working day without anyone starting it. Sai saves the whole
sequence as a scheduled workflow that runs unattended and delivers its summary
to the same place before you sit down. There is no retraining, no notice
period and no second handover. Sai also starts read-only, and only does more
once you decide to extend it — which is the part of delegation people
underestimate, whether they delegate to software or to a person.

FAQ

Building autonomous computers doesn't mean replacing humans. It means cooperation.

Free your hands from the computer.

Try Sai