Email Replies and Zoom Scheduling – Seamless Meeting Setup via Simular
This Simular workflow automates the task of replying to emails with availability, creating Zoom meetings, and sending calendar invites. It replaces the repetitive back-and-forth of manual scheduling with intelligent browser-based actions.
How It Works
1. Email Monitoring or Lead Input
Simular fetches unread Gmail threads or pulls from a spreadsheet of inbound meeting requests.
2. Calendar Availability Parsing
Simular opens Google Calendar, checks availability, and generates a Zoom link.
3. Reply Drafting
Using ask, Simular drafts a natural reply proposing meeting times and includes the Zoom invite link.
4. Email Sending
Simular pastes the response into Gmail and sends the reply.
5. Follow-Up Logic
Optionally, the workflow follows up after a defined period if there is no response.
Benefits
- Rapid Responses – Replies are sent as soon as requests arrive.
- Zoom Built-In – No need to manually create or copy links.
- Personalized Tone – Each reply is adapted to the original thread.
- Complete Loop – Includes follow-up reminders for no-shows.
Problems This Workflow Solves
- Scheduling Delays – Speeds up coordination for meetings.
- Repetitive Replies – Automates writing and sending responses.
- Missed Opportunities – Ensures nothing falls through the cracks.
Tech Stack
- Simular Pro – AI automation computer use GUI agent
- LLM – Email generation
- Google Calendar + Zoom – Meeting logistics
- Optional – Google Sheets as trigger source
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